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Annual Recharter: Membership Renewal

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What is an Annual Unit Recharter?

Each year, every unit (pack, troop, team, or crew) ensures that all of their youth members and adult leaders are registered with the Boy Scouts of America, and collect membership fees. This is called the Annual Unit Rechartering Process.

This page will give you a general idea of the process and the timeline. The timeline is listed to the right.

Tips for Success

It's best if one person from your unit takes ownership of this process. Here are some key points to verify.

  • Get an accurate roster of all youth members, checking that all names are spelled correctly.
  • Review information for youth members, and correct any information on grades and ranks that may be incorrect.
  • Get an accurate roster of all adult leaders in the unit, checking to make sure that all names are spelled correctly.
  • Collect the annual membership fees and annual Boys' Life subscription fees from each member.
  • Anyone who is NOT listed on the Unit Recharter will need an application turned in with the Unit Recharter.
  • Ensure that all applications are completely filled out with birth dates and contact information.
  • Ensure that all adult leader applications are filled out completely, including birth dates, social security numbers, and signing the form granting permission for a background check to be performed.
  • After the Unit Recharter is submitted online, it MUST be printed off so that the unit leader and head of the Charter Partner can sign it before turning in.

The Boy Scouts of America has local professionals and volunteers to assist every unit with the rechartering process. Links to additional forms and guides can be found below.

 Forms

Resources

 

Annual Recharter Timeline

Annual Recharter Timeline

(printer friendly version)

September

Your unit should deliver any new youth and adult applications to the Scout office as you normally would for any recruiting that is done in September

  • It is recommended that units have new members pay the $45 (annual registration of $33 and Boys’ Life fees of $12) in addition to the current month’s pro-rated fee so the member is registered through December 2018. Example: fee for one new member registered in September, $41 + $16 (registration and Boy's Life fees) = $57
  • 5th grade Webelos that will be transitioning to a troop in early 2018 should be re-registered in the pack for 2018 during the recharter period. In order to transfer into the troop in 2018, these members will fill out a new youth application for the troop

October 

  • Oct 2nd, Online recharter opens for Packs, Troops, Teams, Crews, Ships and Posts
  • Unit charter renewal packets will be distributed at the October Roundtable
  • Training for unit leaders will be conducted at the October Roundtable, to be held at the Wayzata Community Church on Thursday, Oct 5th

November

  • Pack Troop, Team, Crew, Ship & Post charters submit their Charter at the November Roundtable (Nov 2nd)
  • Council office starts to receive unit charters
  • Unit charters must be received by Nov 15th to qualify for JTE

Unit charters must be 100% defect free in order to be received by the Registrars

December

  • Council office continues to receive unit charters

Unit charters must be 100% defect free in order to be received by the Registrars 

Commonly Missed Items on Charters

Internet Recharter

Streamline Your Annual Recharter Paperwork
  1. Get your unique unit access code from your charter renewal packet. Remember, you are considered a NEW USER every year on first login
  2. Work at your own pace. Save your work, stop, and start again, if necessary. Use the DRAFT feature until you have completed and verified all entries
  3. When absolutely FINAL, submit online once to NSC
  4. Print your new Recharter form
  5. TWO signatures: Institution Head and unit leader
  6. Calculate fees per recharter instructions
  7. Pay fees with separate check
  8. Bring your signed rechartered paperwork and additional applications (if required) to Northern Star Council office 5300 Glenwood Avenue, Golden Valley Mn 55422 Or, drop it off at our November Roundtable

 

Questions
Allan Arntson
District Commissioner
Allan.Arntson@lmdbsa.org
 

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